2005 Curricular/Co-Curricular/Extra-Curricular Activities

 POLICY NO.:   2005                                                     DATE APPROVED:  1982-06

SUBJECT:        Curricular / Co-Curricular / Extra-Curricular Activities



Curricular, co-curricular and extra-curricular trips and activities will be organized in the safest way possible and will be available to students providing there is appropriate supervision using both School District No. 60 staff and volunteers and according to the regulations and procedures attached.



a.  Curricular:

Refers to activities that occur as a direct result of specific educational program goals emphasizing a curriculum instructional focus.  Work Experience, Class field trips, physical education class trips, band and drama class trips, and the swim programs, are examples of this type of activity travel.

b) Co-Curricular:

Refers to activities that supplement specific programs and objectives of the school; normally involving school time.  Activity days, special events, and cultural travel would be examples of this type of involvement.

c) Extra-Curricular:

Refers to activities that are in addition to the school instructional program; normally held outside of school time.  Inter-school sport activities, band and club travel, would be examples of this type of involvement.  Please note that although many of these activities involve travel/participation during school time, the base of the organization for meeting and practice are held outside of the school timetable.

d) Seasons:

“Seasons” means the three sports seasons as defined by the BC Secondary School Sports Association.

e) Peace River Block:

“Peace River Block” means that region bounded by Fort Nelson, Grande Prairie, Chetwynd, Tumbler Ridge and Fairview.


Here are some important guidelines and parameters from the 1701 instructions and various MOE documents. These requirements are explained in more detail – annually – with Career Coordinators

a.  Work Experience 12A and 12B claims must meet the directives of the Elective Work, Experience Courses and Workplace Safety Policy, the Work Experience Order  and in accordance with the Program Guide for Ministry-Authorized Work Experience Courses.

b.  In order to be reported as a Ministry-authorized work experience course, the work experience must be supported and monitored by the school and consist of authentic workplace experiences.

c.  All students participating in elective Work Experience courses must have in-school orientation to prepare them for the workplace. Pre-placement assignments must include instruction on worksite safety awareness. It may also include topics such as generic employability skills, education skills transferable to the specific work placement, worker rights and responsibilities, and employer expectations.  All students must complete the WEX orientation PRIOR to a school claiming WEX course funding.

d.  We cannot claim Work Experience for work done this past summer if the paperwork and processes were not completed prior to the work commencing.

e.  A 4-credit course consists of 100 – 120 hours of Work Experience. A 2-credit course consists of 50 – 60 hours of Work Experience. These hours may include in-school time spent on specific workplace orientation and workplace safety instruction.  Schools can give students additional work experience credit by using IDS.

f.  For school-arranged unpaid work placements, there must be a signed Work

Experience Agreement form that includes all of the following:

  • name of the employer
  • location of the work site
  • the period (by date and time) during which the student will be participating in the work placement.

g.  There are a number of required procedures related to WEX policy (that all Career Coordinators are familiar with), but the monitoring of students on work placements should consist of work site visits and phone calls or emails with the student’s workplace supervisor.

h.  Students have to be 14 years of age or older and they must be covered by the Workers Compensation Act (meaning, the employer MUST have a work safe number).

i.  Monitoring is key. District and school-based administrators must make provisions for staff to monitor all students participating in Ministry-authorized work experience courses.  This means that schools must be in contact with employers for all WEX students, including students on paid work experience.

j.  There are a number of standards in addition to monitoring students that must be met (too detailed to list here) but include standards for authentic work experience, use of paid work experience, assessing and evaluating students on WEX, for WEX placements, for employer and/or work site supervisors, and educators in relation to WEX placement.

 Youth TRAIN in Trades

a.  Boards must have a post-secondary partner, or be certified by the Industry Training Authority (ITA) in order to report students in Career Technical Programs (i.e.) Electrical Foundations at Northern Lights College.

b.  Students must be registered in a technical training program funded by the ITA in order for boards to report students in Youth Train in Trades Programs.

c.  Before reporting students in these programs we must confirm ITA age requirements.

 Youth Work in Trades

a.  Youth WORK in Trades (WRK11A, 11B, 12A and 12B) claims must meet the directive in the Program guide for Youth WORK in Trades

b.  Schools must ensure when tracking hours related to the work study program segment of WEX 12A/B and WRK 11A/B, and WRK 12A/B that each of these four credit courses are only claimed once regardless of the number of reporting periods the student requires to complete the work placement.

c.  Students must be registered as a youth apprentice with the Industry Training Authority (ITA) in order to be reported in the WRK program.


Drivers will consist of School District No. 60 drivers and/or licensed public carrier drivers, except in special case’s and for elementary schools (in town and rural) where the use of volunteer drivers may be permitted.

Volunteer drivers must complete a Volunteer Driver Application and have the application approved by the principal.  A new Driver’s Abstract must be submitted to the Principal each school year.  The use of volunteer drivers, must be approved by the Administrator for in District travel and by the Superintendent/designate for all other travel.  All drivers including volunteers must adhere to all Motor Vehicle requirements in addition to licensing requirements below.

Motor Vehicle Branch Drivers License Requirements:

Class 5 Private passenger vehicle with occupant capacity of 9 or less (including driver).

Class 4 Private passenger vehicle or school buses with capacity of up to 25 occupants (including driver).

Class 2 School buses with a capacity greater than 25 occupants.

  1. ELEMENTARY STUDENT TRAVEL (within School District No. 60)

Volunteer drivers are permitted for elementary student travel for competition within the district.  Students traveling for events involving more than 12 students (or requiring use of more than 3 vehicles) must be transported in school bus or coach driven by School District No. 60 drivers and/or licensed public carrier drivers.

  1. MODES OF TRAVELIn order to facilitate the care and control of all travel, only transportation authorized by the Administrator or Superintendent/designate will be permitted.

In order to ensure the safety of the students, curricular, co-curricular and extra-curricular travel should be carried out in authorized school buses and/or highway coaches.

The use of private vehicles should be the exception for travel and only after due consideration by the Administrator for in district travel and by the Superintendent/designate for all other travel The fewest number of vehicles possible will be used to transport the traveling group when using private vehicles (not to exceed the lessor of 3 cars or 12 students.

Students under the ages of twelve (12) must not be seated in an airbag protected seat.

Note: Under no circumstances will a student be authorized as a volunteer driver.


a) Middle and Senior Secondary Teams

These cover Middle and Senior Secondary teams and individual competition outside the Peace River Block — including all leagues, tournaments and zone events.  Provincial competition will be over and above these limits.  The BC Winter Games and the Northern BC Winter Games are considered community events and are therefore not a part of these limits, but are to be considered on an individual basis.  The limits available are per team individual and coach per season:

Grade 7/8 Teams

Remain within the Peace River Block

b) Grade 9/10 and Individual Teams

A maximum of 2 trips outside the Peace River Block.

Senior Teams

A maximum of 4 trips outside the Peace River Block

Elementary Teams

Are restricted to local travel within the district except in special cases.

  1. OTHER

 Special cases not covered in the above guidelines will be considered on their merits, upon written request to the Superintendent.


  1. All principals are to submit to the Superintendent, by the end of September or at the beginning of each season, a list of all anticipated extra-curricular travel for the school year or season.
  2. All travel not listed by the end of September or at the beginning of each season must receive permission from the Superintendent/designate prior to the event.
  3. Travel for one day during school time requires the approval of the Principal only.  The Principal must be assured of the educational value, adequate supervision, transportation arrangements, and safety arrangements.
  4. Each school’s travel account (from District or locally raised funds) is to support the travel (including the accommodations) of students and coaches/supervisor plus other expenses for coaches/supervisors.
  5. Administrative officers shall facilitate and co-ordinate travel among schools.
  6. Travel itineraries and modes of travel must be approved by the appropriate authority prior to leaving.
  7. Travel must be limited to the Hours of Service as required by the National Safety Code.
  8. All travel must be arranged for a time deemed reasonable for a safe and convenient arrival.
  9. Administrative approval is required for exceptions which arise as a result of time delays, such as inclement weather or road conditions, during the trip.
  10. A list of passenger’s medical and contact information must accompany the traveling group and a copy must also be on file at the school each time a trip is taken.
  11. A Consent Form must be signed by a parent/guardian and returned to the school prior to the commencement of the activity

High Risk Activity / Field Trip Guidelines

School District #60

 High risk activities are defined as those where there is higher potential for tragic consequences.  Examples of such activities are as follows, but not limited to:  skiing, scuba diving, river canoeing/kayaking, rock climbing, winter camping.  The following guidelines shall apply to all high risk activities.

 Note:  A High Risk Consent and Waiver Form must be submitted prior to the activity.

  1. Information to parents must include a detailed description of the activity

This includes:

    1. Reference to necessary skills or competencies
    2. Detail of training and safety equipment required
    3. Detail of supervision that will or will not be provided
    4. Comprehensive summary of any applicable risks
    5. Rules of conduct expected by each participant
    6. Transportation arrangements
    7. Parent/Student Orientation/Consultation session prior to the event/trip (a minimum of two weeks prior to the activity)
    8. Signed Consent and Waiver Form (please find the attached sample forms)
  1. Supervision
    1. The obligation of supervisors is that of “a reasonable and prudent parent with equivalent knowledge”.
    2. Supervision requirements are assessed on an “activity-by-activity” basis (without appropriate levels of supervision the trip must be cancelled or postponed.  There will be a distinction between a chaperone and capable supervisor).
    3. The experience of supervisors must be considered
    4. For some off-site activities specially certified supervisors are required (back-country skiing, canoeing, scuba diving)
  1. Access to Prohibited or Restricted Areas
    1. Organizers must assess whether or not extra supervision is required to monitor access to restricted areas.
    2. Students must be made aware of the rules regarding restricted areas and the zero tolerance policy in place should those rules be broken.
  1. Student Skill Levels
    1. Skill and ability levels of participants must be assessed (this may include asking parents for their own indication of their child’s abilities).
    2. Parents must be provided with information regarding the details of any preliminary assessment of skills and abilities (who will assess? what will they assess?).
    3. Instruction for students at the beginner/novice level should be mandatory.
  1. Assess Risks on a Trip-by-Trip basis
    1. Supervisors must be adequately oriented to the facility and any unique emergency procedures.
    2. Travel risks and weather concerns must be considered prior to each trip.
  1. Safety Equipment
    1. Insist upon the use of safety equipment if the activity warrants it.
  1. Staff/Supervisor/Volunteer Awareness of Policies and Procedures
    1. Review the roles and obligations of staff, supervisors, and volunteers on a regular basis.
  1. Alternative Assessment
    1. If participation in a high-risk activity includes assessment for grading purposes, alternative assessments must be available for students who choose not to participate.

JOHN DOE SCHOOL                                                           Date:  ______________


(Administrators are asked to refer to High Risk Activity Guidelines when completing this form).

  1. Date and description of the activity:
  2. Transportation requirements:
  3. Comprehensive summary of risks
  4. Specific reference to necessary training/skills or competencies required
  5. Safety equipment required:
  6. Detail of supervision that will or will not be provided:
  7. Rules of conduct expected of each participant:
  8. Alternative assessment arrangements if student does not participate:
  9. Parent Orientation/Consultation date and location:

Accidents can be the result of the nature of the activity and can occur with or without any fault on either the part of the student or the school board or its employees or agents or the facility where the activity is taking place.  By allowing your son/daughter to participate in this activity, you are accepting the risk of an accident occurring and agree that this activity, as described above, is suitable for your child.

I give _______________________ (name of student) permission to participate in the field trip on ________________(mm/dd/yy).  I understand that my child may be exposed to certain risks while participating in this activity.  Accidents and injuries may occur.

Signature of Parent/Guardian                               Date:

Printed name of Parent/Guardian

Address of Parent/Guardian



For Child Participating In High Risk Activity

In consideration of School District No. offering my child, ________________________ , an opportunity to participate in a field trip for Grade students on month/date/year, I waive any and all claims I may have against, and release from all liability and agree not to sue The Board of Trustees of School District No.     and its officers, employees, agents, volunteers and representatives, and the Ministry of Education for any personal injury, death, property damage or loss sustained as a result of my child’s participation in the field trip, arising out of any cause whatsoever, including negligence.                                      


I hereby give my consent, and acknowledge by my signature that:

Students will be going to (location), and will be away from the school from to                       (times). They will be traveling by                        (i.e. school bus, public transport, foot).


On this field trip, up to       (number) students will be:

(describe all activities – i.e. skiing, hiking, walking, using climbing apparatus, cooking meals on camp stoves, tenting)


The students will be supervised by                                                      (a typical response might be “2 school employees and hopefully 2 – 4 parent volunteers”.  It is important to indicate supervisory arrangements that will not be modified or reduced.  For instance, consider whether the trip will proceed even if there are no parent volunteers, or if a specific teacher is sick, but a substitute is available.  ** With older grades, you should add a sentence saying:  Your child will not necessarily be supervised by an adult at all times.)


My child has no illnesses, allergies or disabilities that may require special attention, except as described here:



I am aware of the usual risks and dangers inherent in participation in all of the activities associated with this trip, and of the possibility of personal injury, death, property damage or loss resulting from the activities.  The dangers and risks may include, but are not limited to:  ( provide specific and comprehensive information on any risks that are applicable.  Some examples follow.)

1.      Unorthodox or high risk travel arrangements

2.      Program locations

3.      Rugged terrain

4.      Rock fall and avalanches

5.      Weather

6.      Equipment breakages, failures

7.      Delayed rescue, accessibility

8.      Conduct of the guide, chaperone or other group members.

9.      The possibility that your child may not heed safety instructions or restrictions given to the group.


I will supply suitable equipment and clothing for my child’s participation in all activities associated with the field trip, including:

I am aware that I should contact the school for further information if I am unaware what clothing and equipment is required for the activities or possible weather conditions of this field trip.  My child and I understand that it is our responsibility to ensure my child has all necessary equipment and clothing.


My child and I understand that the school’s Code of Conduct applies during this field trip.  I will be responsible for any costs caused by my child’s failure to abide by the Code of Conduct, including any costs to send my child home.


Accidents can be the result of the nature of the activity and can occur with or without any fault on either the part of the student, or the school board or its employees or agents, or the facility where the activity is taking place.  By allowing your son/daughter to participate in this activity, you are accepting the risk of an accident occurring, and agree that this activity, as described above, is suitable for your child. 



In signing this Consent and Waiver, I am not relying on any oral or written representation or statements made by the School Board and its servants, agents, employees, or authorized volunteers, or the Ministry of Education, to induce me to permit my child to take the trip, other than those set out in this Consent and Waiver.


I am 19 years of age or more and have read and understand the terms of this consent and waiver, and understand that it is binding upon me, my heirs, executors and administrators.


Signature of Witness                                        Signature of Parent/Guardian

Printed Name of Witness                                Printed Name of Parent/Guardian

Address                                                               Address


Signature of Witness                                        Signature of Parent/Guardian

Printed Name of Witness                                Printed Name of Parent/Guardian

Address                                                               Address

NOTE:   This consent and waiver must be signed by ALL custodial parents or guardians of a child who is under the age of 19 years.